Enrollment Policy

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ENROLMENT POLICY ST. MARY’S N.S. SAGGART

 

Introduction

St. Mary’s N.S. is a Roman Catholic School under the Patronage of the Catholic Archbishop of Dublin.  This Policy was formulated by the Board of Management, and is reviewed annually.

Rationale

This policy is in accordance with the provision of the Education Act (1998) and the Education Welfare act (2000) And The Educational Admission to Schools ACT 2018 and details the procedures for enrolment of students to our school. The Chairperson of our school’s Board of Management, Mr. Shane McFadden and the Principal Teacher, Ms.Maria Nowlan will be happy to clarify any further matters arising from the policy.

Relationship to the characteristic ethos of the school.

As a Roman Catholic School, St. Mary’s N.S. aims to promote the full and harmonious development of all aspects of the student: intellectual, physical, cultural, moral and spiritual, including a living relationship with God and other people. The school models and promotes a philosophy of life inspired by belief in God and in the life, death and resurrection of Jesus Christ. The Roman Catholic school provides religious education for the students in accordance with the doctrines, practices and tradition of the Roman Catholic Church and promotes the formation of the students in the Catholic faith.

General Information

Name of School: – St. Mary’s N.S. Saggart, Co. Dublin

Telephone: – 01 45809020 Fax: 4588998 e-mail:- stmaryssaggart2@gmail.com

Patron: Archbishop of Dublin.

St. Mary’s N.S. is a Catholic co-educational, vertical school with four classes for children with Autism.

St. Mary’s N.S. has a Principal, Deputy Principal, 25 Mainstream Teachers, 9 Learning Support/Resource Teachers, 4 teachers for children with ASD in a Special Class, 4 Language Support Teachers. The school also employs 16 Special Needs Assistant, a full-time Secretary and Caretaker. St. Mary’s is a co-educational school catering for all classes from junior infants to Sixth Class.

St. Mary’s National School provides Religious Education for Roman Catholic pupils in accordance with the doctrines, practices and tradition of the Roman Catholic Church. Non-Catholic pupils may be exempted from the religious education at the request of their parents.

  • The school depends on the grants and teacher resources provided by the Department of Education and Science and it operates within the regulations laid down from time to time by the Department. All school policies must have regard to the resources and funding available.
  • The school follows the curricular programmes prescribed by the Department of Education and Science, which may be amended from time to time, in accordance with Sections 9 and 30 of the Education Act (1998).

Within the context and parameters of Department Regulations and programmes, the rights of the patron as set out in the Education Act, and the funding and resources available, equality of access is the key value that determines the enrolment of children to our school. No child is refused admission for reasons of religion, ethnicity, special educational needs, disability, language/accent, gender, traveller status, nationality, political beliefs and values, family or social circumstances.

Pupils enrolled in St. Mary’s are required to co-operate with and support the Code of Behaviour and Anti Bullying Policy as well as other policies. A copy of the schools Code of Behaviour and Anti Bullying Policy is available to all parents. Parents are responsible for ensuring that their children co-operate with school polices in an age appropriate manner. In the event of repeated misbehaviour the school will follow procedures for suspension and expulsion as set out in the National Education Welfare Board. (NEWB) guidelines.

Parents who accept a place for their child in St. Mary’s will be required to sign an undertaking to uphold the school Code of Behaviour and other policies. Parents must also accept the Catholic Ethos of the school as a condition of enrollment.

  • The BOM reserves the right to determine the number of classes at each class level and the maximum number of children in each classroom bearing in mind: the size of/available space in the classroom, educational needs of children of a particular age, multi-grade classes, presence of children with special needs/behavioural needs, DES class average directives and teaching resources provided to the school.
  • The BOM determines the number of places available for junior infants for each school year in advance of the commencement of the enrolment process. In the event that there are more applications for enrollment than places available, the criteria outlined in this enrolment policy will be used, in descending order of priority, to select children for enrollment

Opening Hours:  Our school opens at 9.00 a.m. and closes at 2.40

Breaks are from 10.50 – 11.00 a.m. and from 12.30 – 1.00 p.m.                            

 Junior and Senior Infants classes finish at 1.40 p.m.

Section A.

Procedures for Enrolment to Junior Infants St. Mary’s N.S. for 2018-2019

  1. Parents seeking to enrol their child (ren) in Junior Infants in St. Mary’s are requested to return a completed Enrolment Application Form (available in the office or on the school website.) with a Birth/Adoption Certificate to the school by the January 31st of the year they wish to enrol their child.
  2. Children must be 4 years of age by the 31st August, before they can be considered for a place in a Junior Infant class.
  3. Notification of the enrollment date is placed on the school website and in the school and parish newsletter.
  4. Applications will be accepted at any time and kept on file. Places in Junior Infants. are not offered by virtue of date of the application. Applications received by the 31st January of the year of enrolment will be considered under the criteria.
  5. Non–complete applications cannot be considered. An application form for enrollment must be accompanied by the following documentation:
  • PPSN for your child
  • An original long form of Birth Certificate for your child
  • A Baptismal Certificate if the child is baptised.
  • Two Household Bills as proof of present address * see list of acceptable documents.
  • Any other relevant reports i.e. medical/psychological/speech & language reports

*Acceptable Documents for Proof of Address

Gas Bill

Electricity Bill

Correspondence from a Government Department or

Office of the Revenue Commissioners

It is the responsibility of the application to submit all the required necessary documentation before an application will be processed.

Decision making criteria.

In the event of the number of children seeking enrolment exceeding the number of places available the following criteria will be used to prioritise children for enrolment:

Criteria 1

Brothers and sisters of children in the school, including foster children resident at the same address who are four by the 31st of March 2019

Criteria 2

Children of the parish of Saggart, Rathcoole, Brittas, and Newcastle (including children of Travelling Community resident within the parish), who are four by the 31st March 2019.  The parish boundaries are determined by the Archbishop of Dublin.

Criteria 3

Brothers and sisters of children in the school, including foster children resident at the same address who are four by the 30th of April 2019

Criteria 4

Children of the parish of Saggart, Rathcoole, Brittas, and Newcastle (including children of Travelling Community resident within the parish), who are four by the 30th April 2019.  The parish boundaries are determined by the Archbishop of Dublin

Criteria 5

Brothers and sisters of children in the school, including foster children resident at the same address who are four by the 31st May 2019

Criteria 6

Children of the parish of Saggart, Rathcoole, Brittas, and Newcastle (including children of Travelling Community resident within the parish), who are four by the 31st May 2019.  The parish boundaries are determined by the Archbishop of Dublin.

Criteria 7

Brothers and sisters of children in the school, including foster children resident at the same address who are four by the 30th June 2019

Criteria 8

Children of the parish of Saggart, Rathcoole, Brittas, and Newcastle (including children of Travelling Community resident within the parish), who are four by the 30th June 2019.  The parish boundaries are determined by the Archbishop of Dublin.

Criteria 9

Brothers and sisters of children in the school, including foster children resident at the same address who are four by the 31July 2019

Criteria 10

Children of the parish of Saggart, Rathcoole, Brittas, and Newcastle (including children of Travelling Community resident within the parish), who are four by the 31st July 2019.  The parish boundaries are determined by the Archbishop of Dublin.

Criteria 11

Brothers and sisters of children in the school, including foster children resident at the same address who are four by the 31August 2019

Criteria 12

Children of the parish of Saggart, Rathcoole, Brittas, and Newcastle (including children of Travelling Community resident within the parish), who are four by the 31st August 2019.  The parish boundaries are determined by the Archbishop of Dublin.

Late Applications

All applications for Enrolment into Junior Infants submitted after the Junior Infants Application deadline date (31st of January immediately preceding  the beginning of the applicable Junior Infants academic year) and including applications received during that Junior Infant academic year will not be considered under criteria 1-12 and will be categorised 13 Late Applications.

Late Junior Applications will be listed in order by which they are received by the school with priority to the earliest category Application. Only after all applicants in categories 1 – 12  have been offered a place of enrolment will places of enrolment be offered to category 13 applicants.

 Section B

Applications for enrollment into classes from Senior Infants – 6th Class are accepted from the following categories of applicants.

  • Mary’s pupils returning from approved specialised education placements (i.e. Reading /Language Unit) in another mainstream school will be re-enrolled upon application. Every effort will be made to place the pupil him/her former classmates at the appropriate class level.
  • Pupils seeking enrollment from outside the State or seeking to transfer from another primary school living in the Parish.

FOR SENIOR INFANTS – 6TH CLASS

Application forms for enrollment must be accompanied by the following documentation:

  • PPSN for your child
  • An original long form of Birth Certificate for your child
  • A Baptismal Certificate if the child is baptised.
  • Two Household Bills as proof of present address * see list of acceptable documents.
  • Any other relevant reports i.e. medical/psychological/speech & language reports. It is a condition of enrollment that relevant pupil information is transferred to the DES Pupil Online Data Base (POD) when a pupil is enrolled.

Waiting List – (Senior Infants – 6th Class)

The closing date for applications to Senior Infants – 6th is April 30th 2019.

Where the demand for places of enrolment exceed the number of places of enrolment available, a waiting list will be maintained.

A list of those applicants into each class from Senior Infants – 6th Class, who have not been offered a place of enrolment into their respective class, will be maintained on a ‘Waiting List’ in their respective criteria Categories.

The Waiting List will automatically roll-over each year into the next class stream. There is no requirement for Applications into Senior Infants – 6th Class to be re-submitted each year.

 The applicant may be removed from the waiting list for, but not limited to, the following reasons;

  1. The Applicant is enrolled in the school.
  2. The Application is Withdrawn/Refused by the Parent/Guardian.
  3. The Applicant is expected by natural progression to have moved beyond 6th Class into Secondary School.
  4. The Application is removed by the Board of Management. This may occur after a decision by the Board of Management to remove the application. Such a decision may be taken for, but not limited to, the following reasons;
  5. Refusal/Failure to submit requested documentation.
  6. Submission or identification of false or misleading documentation
  • Decision by the Board of Management that the school cannot meet the needs of the child
  1. Decision by the Board of Management that the enrolment of the child would constitute a significant health and safety risk to the child, or to existing pupils and/or staff in the school.
  2. Repeated Failure by the Parents/Guardians to answer school correspondences at the contact information submitted to the school. It is the responsibility of the Parent/Guardian to keep the school updated with any change to the contact details submitted.

Criteria 1 (Senior Infant – 6th Class Application)

Brothers and sisters of children in the school on the waiting list from 2018/19

Brothers and sisters of children in the school including foster children residing at the same address of children currently enrolled in the school or siblings of children whose applications for enrollment in the school have been accepted – priority to the eldest application,

Criteria 2 (Senior Infant – 6th Class Application)

Children living in the parish of Saggart, Rathcoole, Brittas and Newcastle on the waiting list 2018/2019

Children living in the parish of Saggart, Rathcoole, Brittas and Newcastle the parish boundaries are determined by the Archbishop of Dublin – priority to the eldest child.

IMPORTANT NOTE: Incorrect Information submitted regarding enrolment eligibility renders an application invalid. Parents of children who are enrolled on the basis of misinformation will be asked to withdraw their son/daughter from the school. Proof of residence may be investigated to determine eligibility for enrolment. The completion of an application form or the placement of a child’s name on a waiting list does not confer a right to a place in the school. Places are allocated according to the enrolment criteria outlined.

Children with Special Needs                                                                          

In order to assist the school in establishing the educational and training needs of a child relevant to his/her disability or Special Needs, the Board of Management may request a copy of the child’s medical and/or psychological report.  Where such a report is not available, the Board of Management may request that the child be assessed immediately.

Following receipt of the report(s), the Board will assess how the school could meet the needs of the child as specified in the report(s). Where the Board deems that further resources are required, it will, prior to enrolment, request the Department of Education and Science, to provide the resources required to meet the needs of the child.  It may be necessary for the Board of Management to defer the enrolment of a particular child pending,

  • The receipt of an assessment report and/or
  • The provision of appropriate resources by the Department of Education and Science to meet the needs specified in the Psychological and/or Medical Report.

Unit for Children with ASD

St. Mary’s N.S. has 4 classes for children with ASD, 1 preschool and 3 for children from 4 – 12 years. The maximum number of children enrolled in each class is 6.

Before a child is accepted into an ASD class copies of their enrolment application and assessment reports will be forwarded to the Special Education Needs Officer to ensure they qualify for a place in the Unit.

Enrolment Criteria

Priority will be given to children currently enrolled in Mainstream classes in the school, with a professional report recommending placement.

  1. Children enrolled in the ASD pre-school will be given priority for places in the classes for children aged 4-12 years and for mainstream classes.
  2. Siblings of existing pupils, priority eldest.
  3. Children living within the parish priority eldest.
  4. Children currently in a local mainstream school, priority eldest.
  5. Children from outside the parish, priority eldest.

Discharge Policy

Pupils Transferring

Pupils may transfer to the school at any time, subject to school policy, the availability of space and in some cases, the approval of the Department of Education.

It is school policy to facilitate the discharge of pupils from the unit once they have completed 6th class and /or reached the age of twelve after 30th June in any year. Discharge may also be recommended if the admission team, after consultation with the parents / guardians feel that placement is not appropriate.

Discharge from the unit may also happen if a pupil is fully integrated into the mainstream school.

Code of Behaviour

On enrolling, a child’s parents are given a copy of the policy and asked to sign a statement saying that they accept the Code of Behaviour.

Health & Safety

In recognition of its duty of care to existing pupils and staff members, and in keeping with our Health and Safety Policy, the Board of management reserves the right to carry out a risk assessment and examine control measures that are in place before facilitating the enrollment of a child with a history of serious violence or damage to property. Where the Board considers that there is a serious risk to pupils and staff it may decide not to facilitate such an application.

 Appeals

Parents/Guardians of applicants who do not secure a place in St. Mary’s N.S. may appeal the decision in accordance with Section 29 (d) of The Education Act 1998. This appeal must be addressed in writing to the chairperson of the Board of Management, stating the grounds for appeal and lodged within 10 days of receiving the refusal, parents/Guardians if unhappy with the results of this appeal may appeal to the Secretary General of The Department of Education & Skills. Such appeal must be made within 42 calendrer days from the date of the decision of The Board of Management was communicated to the parents/guardians.

Please note the address at which the applicant resides will be the address used by the school for correspondence regarding enrolment.

Exceptional circumstances.

The school reserves the right to refuse enrolment to any pupil in exceptional cases, such an exceptional case could arise where either:

The student has special need that even with additional resources available from the Department of Education and skills, the school cannot meet such needs and or provide the student with an appropriate education.

In the opinion of The Board of Management the student poses an unacceptable risk to other students, to school staff or to school property.

Ratification and Implementation

The revised policy was ratified by the Board of Management on 12.11.2018.

A copy was given to all teachers and the Chairperson of the Parents Association.  A copy will be made

available to any parent, Department of Education Official or Representative of the Parish or Archbishop House,

on request. A copy will be placed on the school website

 

Criteria 7

 

Review

This policy will be reviewed on an annual basis.

 

 

 

Signed: _________________________________________

Chairperson, Board of Management

 

Date: _________________________

 

 

 

Designed By