Enrollment Policy

 Click here to download St Mary’s NS Application Form.




St. Mary’s N.S. is a Roman Catholic School under the Patronage of the Catholic Archbishop of Dublin.  This Policy was formulated by the Board of Management, and is reviewed annually.


This policy is in accordance with the provision of the Education Act (1998) and the Education Welfare act (2000) and details the procedures for enrolment of students to our school. The Chairperson of our school’s Board of Management, Mr. Shane McFadden and the Principal Teacher, Ms.Maria Nowlan will be happy to clarify any further matters arising from the policy.

Relationship to the characteristic ethos of the school.

As a Roman Catholic School, St. Mary’s N.S. aims to promote the full and harmonious development of all aspects of the student: intellectual, physical, cultural, moral and spiritual, including a living relationship with God and other people. The school models and promotes a philosophy of life inspired by belief in God and in the life, death and resurrection of Jesus Christ. The Roman Catholic school provides religious education for the students in accordance with the doctrines, practices and tradition of the Roman Catholic Church and promotes the formation of the students in the Catholic faith.

General Information

Name of School: – St. Mary’s N.S. Saggart, Co. Dublin

Telephone: – 01 45809020 Fax: 4588998 e-mail:- stmaryssaggart2@gmail.com

Patron: Archbishop of Dublin.

St. Mary’s N.S. is a Catholic co-educational, vertical school with four classes for children with Autism.

St. Mary’s N.S. has a Principal, Deputy Principal, 25 Mainstream Teachers, 9 Learning Support/Resource Teachers, 4 teachers for children with ASD in a Special Class, 4 Language Support Teachers. The school also employs 16 Special Needs Assistant, a full-time Secretary and Caretaker. St. Mary’s is a co-educational school catering for all classes from junior infants to Sixth Class.


St. Mary’s National School provides Religious Education for Roman Catholic pupils in accordance with the doctrines, practices and tradition of the Roman Catholic Church. Non-Catholic pupils may be exempted from the religious education at the request of their parents.


  • The school depends on the grants and teacher resources provided by the Department of Education and Science and it operates within the regulations laid down from time to time by the Department. All school policies must have regard to the resources and funding available.
  • The school follows the curricular programmes prescribed by the Department of Education and Science, which may be amended from time to time, in accordance with Sections 9 and 30 of the Education Act (1998).

Within the context and parameters of Department Regulations and programmes, the rights of the patron as set out in the Education Act, and the funding and resources available, equality of access is the key value that determines the enrolment of children to our school. No child is refused admission for reasons of ethnicity, special educational needs, disability, language/accent, gender, traveller status, nationality, political beliefs and values, family or social circumstances.

Pupils enrolled in St. Mary’s are required to co-operate with and support the Code of Behaviour and Anti Bullying Policy as well as other policies. A copy of the schools Code of Behaviour and Anti Bullying Policy is available to all parents. Parents are responsible for ensuring that their children co-operate with school polices in an age appropriate manner. In the event of repeated misbehaviour the school will follow procedures for suspension and expulsion as set out in the National Education Welfare Board. (NEWB) guidelines.


Parents who accept a place for their child in St. Mary’s will be required to sign an undertaking to uphold the school Code of Behaviour and other policies. Parents must also accept the Catholic Ethos of the school as a condition of enrollment.


  • The BOM reserves the right to determine the number of classes at each class level and the maximum number of children in each classroom bearing in mind: the size of/available space in the classroom, educational needs of children of a particular age, multi-grade classes, presence of children with special needs/behavioural needs, DES class average directives and teaching resources provided to the school.
  • The BOM determines the number of places available for junior infants for each school year in advance of the commencement of the enrolment process. In the event that there are more applications for enrollment than places available, the criteria outlined in this enrolment policy will be used, in descending order of priority, to select children for enrollment


Opening Hours:  Our school opens at 9.00 a.m. and closes at 2.40

Breaks are from 10.50 – 11.00 a.m. and from 12.30 – 1.00 p.m.                            

 Junior and Senior Infants classes finish at 1.40 p.m.

Section A.


Procedures for Enrolment to Junior Infants St. Mary’s N.S. for 2017-2018

  1. Parents seeking to enrol their child (ren) in Junior Infants in St. Mary’s are requested to return a completed Enrolment Application Form (available in the office or on the school website.) with a Birth/Adoption Certificate to the school by the January 31st of the year they wish to enrol their child.
  2. Children must be 4 years of age by the 31st August, before they can be accepted into the Junior Infant class.
  3. Notification of the enrollment date is placed on the school website and in the school and parish newsletter.
  4. Applications will be accepted at any time and kept on file. St. Mary’s N.S. does not operate a waiting list. Applications received by the 31st January will be considered under the criteria.
  5. Non–complete applications cannot be considered. An application form for enrollment must be accompanied by the following documentation:


  • PPSN for your child
  • An original long form of Birth Certificate for your child
  • A Baptismal Certificate if the child is baptised.
  • Two Household Bills as proof of present address * see list of acceptable documents.
  • Any other relevant reports i.e. medical/psychological/speech & language reports


*Acceptable Documents for Proof of Address

Department of Social Protection Child Benefit Letter, Original Utility Bill such as Electricity, Landline Phone, Gas, Letter from Department Social Protection/Revenue. Any other official correspondence from an Irish State Agency.

Please note mobile phone, waste collection bills, cable bills, and bank statements are not acceptable.


Decision making criteria.

In the event of the number of children seeking enrolment exceeding the number of places available the following criteria will be used to prioritise children for enrolment:

  1. Brothers and sisters of children in the school.
  2. Roman Catholic children of the parish of Saggart, Rathcoole, Brittas, and Newcastle (including children of Travelling Community resident within the parish). The parish boundaries are determined by the Archbishop of Dublin.
  3. Roman Catholic children who live outside the parish and do not have a Catholic school in their parish
  4. All children who live within the parish boundaries but are not Catholic applying for a placement are entitled to a place if there are vacancies after the groups from (a) to (c) have been allocated places.
  5. All children who apply to the school and are not Catholics or not residents within the parish boundaries are entitled to a place in the school if there are vacancies in the school after groups from (a) to (d) have been allocated places.


If the class is over subscribed on the basis of any of the above criteria then places will be allocated on the basis of age, starting with the oldest applicant, until all places are allocated.


Late Applications – applications for enrollment for junior infants intake received after registration process is completed in January will only be accepted from families in the parish or from families moving into the parish. Late applications will be assesed according to the above enrollment criteria and offers of enrollment cannot be guaranteed. After the initial rounds of offer of places is completed the BOM reserves the right to prioritise offers to late applicants from Saggart Parish and in cases where there is a valid reason for not completing enrollment registration in January.


All of the information sought in the Application form must be furnished accurately. Applications will not be treated as complete until such time as all requested information has been received.


Only completed applications will be considered for enrollment. Decisions on applications for enrollment are made by the Board of Management in accordance with school policy. Initial offer of places in Junior Infants will be made in the first week of February.

The letter of offer will include an acceptance form which must be returned by the date specified on the letter of offer.

Decisions on applications made during the school year will be communicated in writing to parents, within 21 days of receipt of the application.

Section B

Applications for enrollment into classes from Senior Infants – 6th Class are accepted from the following categories of applicants.

  • Mary’s pupils returning from approved specialised education placements (i.e. Reading /Language Unit) in another mainstream school will be re-enrolled upon application. Every effort will be made to place the pupil him/her former classmates at the appropriate class level.
  • Pupils seeking enrollment from outside the State or seeking to transfer from another primary school within the state will be enrolled subject to availability of places.

In cases where there are more applications for enrollment for specific classes than places available the enrollment criteria in Section A of this policy (minus the birth date stipulations) will be applied. When a child is accepted for enrollment, St. Mary’s normally seek school reports and, with parental permission, may request other relevant reports etc from a pupils previous school.



Application forms for enrollment must be accompanied by the following documentation:

  • PPSN for your child
  • An original long form of Birth Certificate for your child
  • A Baptismal Certificate if the child is baptised.
  • Two Household Bills as proof of present address * see list of acceptable documents.
  • Any other relevant reports i.e. medical/psychological/speech & language reports. It is a condition of enrollment that relevant pupil information is transferred to the DES Pupil Online Data Base (POD) when a pupil is enrolled.





IMPORTANT NOTE: Incorrect Information submitted regarding enrolment eligibility renders an application invalid. Parents of children who are enrolled on the basis of misinformation will be asked to withdraw their son/daughter from the school. Proof of residence may be investigated to determine eligibility for enrolment. The completion of an application form or the placement of a child’s name on a waiting list does not confer a right to a place in the school. Places are allocated according to the enrolment criteria outlined.



Children with Special Needs                                                                           

In order to assist the school in establishing the educational and training needs of a child relevant to his/her disability or Special Needs, the Board of Management may request a copy of the child’s medical and/or psychological report.  Where such a report is not available, the Board of Management may request that the child be assessed immediately.


Following receipt of the report(s), the Board will assess how the school could meet the needs of the child as specified in the report(s). Where the Board deems that further resources are required, it will, prior to enrolment, request the Department of Education and Science, to provide the resources required to meet the needs of the child.  It may be necessary for the Board of Management to defer the enrolment of a particular child pending,


  • The receipt of an assessment report and/or
  • The provision of appropriate resources by the Department of Education and Science to meet the needs specified in the Psychological and/or Medical Report.


Unit for Children with ASD

St. Mary’s N.S. has 4 classes for children with ASD, 1 preschool and 3 for children from 4 – 12 years. The maximum number of children enrolled in each class is 6.

Before a child is accepted into an ASD class copies of their enrolment application and assessment reports will be forwarded to the Special Education Needs Officer to ensure they qualify for a place in the Unit.


Enrolment Criteria


  1. Priority will be given to children currently enrolled in Mainstream classes in the school, with a professional report recommending placement.
  2. Children enrolled in the ASD pre-school will be given priority for places in the classes for children aged 4-12 years and for mainstream classes.
  3. Siblings of existing pupils, priority eldest.
  4. Children living within the parish priority eldest.
  5. Children currently in a local mainstream school, priority eldest.
  6. Children from outside the parish, priority eldest.


Discharge Policy


Pupils Transferring

Pupils may transfer to the school at any time, subject to school policy, the availability of space and in some cases, the approval of the Department of Education.


It is school policy to facilitate the discharge of pupils from the unit once they have completed 6th class and /or reached the age of twelve after 30th June in any year. Discharge may also be recommended if the admission team, after consultation with the parents / guardians feel that placement is not appropriate.

Discharge from the unit may also happen if a pupil is fully integrated into the mainstream school.


Code of Behaviour

On enrolling, a child’s parents are given a copy of the policy and asked to sign a statement saying that they accept the Code of Behaviour.


Health & Safety

In recognition of its duty of care to existing pupils and staff members, and in keeping with our Health and Safety Policy, the Board of management reserves the right to carry out a risk assessment and examine control measures that are in place before facilitating the enrollment of a child with a history of serious violence or damage to property. Where the Board considers that there is a serious risk to pupils and staff it may decide not to facilitate such an application.



Parents/Guardians of applicants who do not secure a place in St. Mary’s N.S. may appeal the decision in accordance with Section 29 (d) of The Education Act 1998. This appeal must be addressed in writing to the chairperson of the Board of Management, stating the grounds for appeal and lodged within 10 days of receiving the refusal, parents/Guardians if unhappy with the results of this appeal may appeal to the Secretary General of The Department of Education & Skills. Such appeal must be made within 42 calendrer days from the date of the decision of The Board of Management was communicated to the parents/guardians.

Please note the address at which the applicant resides will be the address used by the school for correspondence regarding enrolment.


Exceptional circumstances.

The school reserves the right to refuse enrolment to any pupil in exceptional cases, such an exceptional case could arise where either:

The student has special need that even with additional resources available from the Department of Education and skills, the school cannot meet such needs and or provide the student with an appropriate education.

In the opinion of The Board of Management the student poses an unacceptable risk to other students, to school staff or to school property.




Ratification and Implementation

The revised policy was ratified by the Board of Management on 18.09.2017

A copy was given to all teachers and the Chairperson of the Parents Association.  A copy will be made

available to any parent, Department of Education Official or Representative of the Parish or Archbishop House,

on request. A copy will be placed on the school website






This policy will be reviewed on an annual basis.




Signed: _________________________________________

Chairperson, Board of Management


Date: _________________________



 Click here to download St Mary’s NS Application Form.




Designed By